Privacy Policy

Last updated: 15th January 2026

Data Controller Information

cyberhubvexison Ltd is the data controller responsible for your personal data. Our company is registered in Ireland with registration number CRO643197 and VAT number IE6425367T. Our registered address is Eyre Square 144, Dublin D22 1642, Ireland.

Data We Collect

We may collect and process the following categories of personal data:

• Contact Information: Name, email address, phone number, and postal address when you contact us or request our services.
• Business Information: Company name, job title, and business details when you enquire about our analytics services.
• Website Usage Data: Information about how you use our website, including IP address, browser type, pages visited, and time spent on our site.
• Communication Records: Records of correspondence when you contact us via email, phone, or our contact forms.
• Marketing Preferences: Your preferences regarding marketing communications and newsletter subscriptions.

How We Use Your Information

We use the personal data we collect for the following purposes:

• To provide and deliver our gym analytics services and respond to your enquiries
• To communicate with you about our services, including sending quotes, proposals, and service updates
• To improve our website and services based on your feedback and usage patterns
• To comply with legal obligations and protect our legitimate business interests
• To send you marketing communications about our services (with your consent)
• To analyse website performance and user behaviour to enhance user experience

Legal Basis for Processing

We process your personal data based on the following legal grounds under GDPR:

• Consent: When you provide explicit consent for marketing communications or cookie usage
• Contract Performance: To fulfil our contractual obligations when providing analytics services
• Legitimate Interests: For business development, website improvement, and fraud prevention
• Legal Compliance: To meet regulatory requirements and legal obligations

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner. For detailed information about our cookie usage, please refer to our Cookie Policy.

Data Sharing and Third Parties

We do not sell your personal data to third parties. We may share your information with:

• Service providers who assist us in delivering our services (under strict confidentiality agreements)
• Analytics providers such as Google Analytics to understand website usage
• Legal authorities when required by law or to protect our legal rights
• Business partners when necessary to fulfil service delivery (with your consent)

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy:

• Contact enquiries: 3 years from last contact
• Client data: Duration of service agreement plus 7 years for legal compliance
• Website analytics data: 26 months (in line with Google Analytics retention)
• Marketing communications: Until you unsubscribe or withdraw consent

Your Rights

Under GDPR, you have the following rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data in certain circumstances
• Right to Restrict Processing: Request limitation of how we process your data
• Right to Data Portability: Request transfer of your data to another service provider
• Right to Object: Object to processing based on legitimate interests or for marketing purposes
• Right to Withdraw Consent: Withdraw consent for processing at any time

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, secure servers, access controls, and regular security assessments. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA) where our service providers are located. We ensure that such transfers are protected by appropriate safeguards, including adequacy decisions or standard contractual clauses approved by the European Commission.

Children's Privacy

Our services are not directed at individuals under the age of 16. We do not knowingly collect personal data from children under 16. If we become aware that we have collected personal data from a child under 16, we will take steps to delete such information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website and updating the "last updated" date. We encourage you to review this policy periodically.

Contact Information

If you have any questions about this Privacy Policy, wish to exercise your rights, or need to contact us regarding data protection matters, please reach out to us:

Supervisory Authority

If you are not satisfied with our response to your data protection concerns, you have the right to lodge a complaint with the Irish Data Protection Commission (DPC) at www.dataprotection.ie or by contacting them at Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland.